Fleet Management Training

Fleet Management is the function which affects companies that rely on transportation in business. Our Fleet Management Training Course aims to assist individuals and teams in understanding how to remove or minimize the risks associated with vehicle investment, improving both efficiency and productivity, as well as, reducing the overall transportation and staff costs, thus providing 100% compliance with government legislation (duty of care).


Course Objectives:

  • To properly manage a fleet at its optimum level,
  • Practical fleet management exercises
  • Understanding Total Cost of Ownership
  • Fuel Internal Strategy External Strategy Assets Vehicle Replacement & Excess Disposition Vehicle Depreciation Maintenance Vehicle Maintenance Vehicle Parts
  • Assets – aligning holding periods for vehicles will impact TCO
  • Maintenance – once vehicle holding period is set, maintenance programs must be aligned
  • Fuel – determining the right fuel strategy will impact TCO and operations
  • Managing driver behaviour
  • Legislative framework
  • Hazardous materials transport

Course Outline:

Module 1: Introduction to Transport Management

  • An overview of the Road Transport sector
  • Choosing an appropriate transport mode
  • The role of transport in logistics management
    • Supply chain planning
    • Capacity planning
    • Primary Transport
    • Secondary Transport
    • Cross docking
  • What is fleet management
  • Fleet Management Systems
  • Aspects of Fleet Management
  • Fleet strategy
    • Financial strategy
    • Customer strategy
    • Process strategy
    • People strategy
    • Practical exercise
  • Defining objectives and measures
    • Targets
    • Initiative’s
    • Practical exercise
  • Fleet planning
  • Setting up
  • Cost vs income decisions
    • information on transport operating costs
    • Source of Information
    • Analyse transport operating costs
    • Factors that impact on transport costs
    • Transport operation costs (Fixed and Variable costs)
    • Implement preventative measures to control operating costs
    • Measures to control transport operating costs
    • Charging a client (Formula to apply, gross weight, volume weight, nature of goods)

Module 2: Transport Regulations

  • Road safety
  • Vehicle licensing
  • Road permits
  • Drivers licensing
  • Third party liability
  • Public liability permits
  • Maximum hours allowed on the wheel
  • Maximum loads permitted
  • Load safety
  • Vehicle road worthiness
  • Transportation of dangerous goods

Module 3: Contract Documentation

  • Investigating business opportunities in the transport sector
  • Tendering process
  • Tender types (Open, Closed or Negotiated Tenders)
  • Conditions of Contracts
  • Vehicle purchase Contracts
  • Service Contracts
  • Written contracts versus verbal contracts
  • Importance of written contracts

Module 4: Risk Management

  • Identifying and Classifying risk in a transport function
  • Health, Safety and Security in a Transport Business
  • Risk to truck drivers include:  e.g. truck vibrations, manual handling of loads, long sitting positions
  • –  Physical Risks
  • –  Chemical and biological risks
  • –  Psychological risks including stress and violence
  • –  Risk related to individual behaviour of the driver e.g. smoking, consumption of stimulants, sleeping with prostitutes
  • Risk to goods e.g. damage, theft, loss, etc
  • Managing and minimizing risk (GIT Insurance)
  • Practical exercise

Module 5: Logistics Plan

  • Vehicle management
  • Vehicle maintenance
  • Maintenance facility selection
  • Maintenance documentation
  • Vehicle policy
    • Driver recruitment
    • Driver records
    • Vehicle checking
    • Using a vehicle log book
    • Company policy and procedures
    •  Operational control
    • –  Standard operating procedures
    • –  Human resource policy
    • –  Vehicle allocation policy
    • –  Usage planning
    • –  Issuing of vehicles
    • –  Fuel control
    • –  Safety
    • –  Parking

Module 6: Routing and Scheduling

  • Route planning techniques
  • Challenges of Vehicle routing
  • Benefits of route planning and dispatch
  • –  Higher margins and increased profitability
  • –  Improved customer service
  • –  Higher employee satisfaction
  • –  Enhanced Management Support

Important Benefits:

  • Obtaining an understanding of the benefits of fleet management from a competitive perspective and cost management perspective.
  • Understanding the big picture and how to analyse the fleet management by component without losing sight of the ultimate goals of fleet management of
    • On time
    • In full
    • No document errors
    • At the right cost
    • And safely

Course Duration:

2 days

  • The course is offered in-house and can be custom made to include specific examples and exercises based on the organisation’s activities.
  • The course is wholly interactive combining theory with role play, team exercises and group interaction.
  • Evaluation happens through participation and group discussion

Who should attend:

  • Transport Managers / Operators
  • Freight Forwarders
  • Importers and Exporters
  • Drivers
  • Anyone who wants to start a Transport Business

Contact us for more Information or to Book Training