Stock Control and Warehouse Management Training

Indawo Training Team Building and EAP

Materials management is about amount of stock on hand when needed. Efficient stock control will ensure that capital is not tied up unnecessarily and can mean that the production process is protected when there are problems in the supply chain

Stock control is vital in that:

  • Controlling the money locked up in stock. Stock is money in chains. As money is a scarce resource in most businesses, you want to know that your stock management is as efficient as possible.
  • Serving customers efficiently, good stock management is all about satisfying customer demand. This means stocking adequate levels of products that customers want and getting rid of stock that has little demand.
  • Limiting stock losses.  Without good stock control you have no way of knowing how much money you’re losing to theft, fraud and plain inefficiency
  • Controlling wastage, for example in perishable products or garments
  • Identifying fast and slow moving stock

For example, some businesses that monitor stock movements daily can quickly eliminate slow moving items and replace them with fast selling items

Course Objective:

  • To enable management to understand the importance of planning on materials control
  • To understand the role of the purchasing department with regard to materials and warehouse utilisation
  • Making sure that stock is received properly
  • Storing and protecting materials and staff
  • Stock counting and control
  • Picking and issuing of stock
  • Delivering stock to customers
  • When and how to use warehouse management systems

Course Outline:

Module 1: Introduction

  • What Constitutes stock
  • Stock storing cost
  • Stock ordering cost
  • Out of stock cost
  • Supply chain planning
  • Just in time stock management

Learning Outcomes:

  • Understanding the different types of stock and their importance
  • How to calculate stock storing cost
  • The cost of ordering and reconciliation
  • What is the impact on the business
  • How supply chain planning improves all aspects of stock control
  • Can Just in Time stock management work in Africa

Module 2: Supply Chain Planning

  • Importance of forecasting
  • Capacity planning
  • Long lead time planning
  • Scheduling

Learning Outcomes:

  • How reasonable forecasting can improve stock control
  • The importance of capacity when managing stock
  • How long lead time stock requires careful planning (Imports)
  • Scheduling of production

Module 3: Purchasing

  • Negotiation with suppliers
  • Buying
  • Service level agreements
  • Practical exercise on SLA

Learning Outcomes:

  • How important it is to purchase from the right supplier at the right price, quantity, quality and time
  • Buying in a manner that assist the warehouse with receiving and storing of the stock

Module 4: Stock Receiving

  • Checking documentation
  • Checking condition of stock before offloading
  • Offloading
  • Checking stock received
  • Updating system

Learning Outcomes:

  • Ensuring documentation is correct before offloading
  • Check condition of stock before offloading
  • Risks that are present with offloading
  • Ensuring that the stock received is correct and how to make checking easier
  • Ensuring that the book stock is updated

Module 5: Stock Storage

  • Warehouse layout
  • Warehouse safety
  • Stock counting
  • Stock issuing
  • Updating system
  • Security
  • Risk management
  • Practical exercise on risk management

Learning Outcomes:

  • How the proper layout can assist with space and stock control
  • The importance of safety in the warehouse
  • The different ways of counting stock and finding errors
  • Hoe to issue raw materials to control stock
  • Understanding the importance of keeping the system updated
  • How to control access to the warehouse

Module 6: Stock Issuing

  • Picking
  • Checking
  • Delivering
  • Reconciling
  • Updating systems

Learning Outcomes:

  • Using pick lists correctly
  •  The importance of a second check
  • Procedures when delivering to customers
  • Ensuring documentation and returns are reconciled
  • Updating the system A S A P

Module 7: Warehouse Management  Systems

  • When to use them
  • Stock control vs. warehouse management system
  • Important features

Learning Outcomes:

  • How to decide whether to buy a system or not
  • Understanding the difference between a stock  control and warehouse management system
  • What are the important features such a system should have

Course Duration:

2 days

*Number of days can be customised and adjusted for in-house programmes.*

  • The course is offered in-house and can be custom made to include specific examples and exercises based on the organisation’s activities.
  • The course is wholly interactive combining theory with role play, team exercises and group interaction.
  • Evaluation happens through participation and group discussion

Who should attend:

  • Buyers
  • Warehouse staff
  • Warehouse management
  • Sales staff (How promises to customers affect the warehouse)
  • Account staff that work with materials
  • Supply chain planners

Previous Facilitator Feedback:

  • It was very informative. Very impressive (NECSA)
  • Great and educational (Public Display Technologies)
  • Very well presented. Informative and enlightening (Vencor Holding)
  • Very, very informative and useful (Fuchs Lubricants)
  • The way the course was presented was not boring (Afrisam)
  • Very well presented and made interesting (SAGE Pastel)
  • Just carry on doing what you do. Impressive (Dosco)
  • Very interesting (Altech Card Solutions)
  • Very effective and understanding. To perfect my performance (Total SA)
  • Maintain the standard (National Housing Finance Corporation)

Contact us for more Information or to Book Training

tarryn@indawo.africa